Howard County Computer Replacement Plan- Part Trois!
Computer Back-Up Tips for a Mac OSX

Copying files from your old computer to your new computer is vital and sort of a pain. This will enable you to move the files back to your new computer. Copying files is easy but may be tedious depending on where you have stored your files. This wikipage discusses how to backup and transfer your files manually from a Mac OS X to your new computer using either a BIG USB drive or a BIG External HD. No more burning CD's since your new MacBook Air will NOT have a CD/DVD Drive (for more info see update below) Additional information for exporting bookmarks, copying iTunes, and other topics are also addressed.

MacBook Air UPDATE 2016

There is no internal DVD Drive on the New MacBook Air - but you can buy an external CD/DVD drive for about $79.00 from Apple if you have a LOT of old data saved to CD, or you want to play regular DVD's (not BlueRay) in the classroom. Otherwise I would say, step into the future and go CLOUD or External HD. I personally pay $100 bucks a year of my own money for a Dropbox cloud solution for both home AND school. Don't want to spend the $$? Upload your docs and folders to GAfE! I am also going to be updating this webpage - your patience is appreciated!

What You're Gonna Get

13-inch MacBook Air
1.6 GHz Intel Core i5 processor
128GB-Solid State Hard drive
OS X 10.11.3 - El Capitan
• NEW! Kensington 13-inch laptop bag
• 45W Magsafe power adapter (I would personally buy another one to keep at home - great prices on Amazon & at the Columbia Mall Apple Store)

What productivity software will be installed?
• Microsoft Office: Mac 2016

Can I keep the laptop currently issued to me?
• You must turn in your current laptop in order to receive the new laptop

**HCPSS Technology Resources**

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Get On Your Case!

Be SMART - These MacBook Air laptops are VERY DELICATE (they are also super fast and really light weight)
So, if you're one of those people who have dropped and broken their laptop before or had it knocked to the ground by a pet, kid, or student
[ruefully raises hand]
BUY A Laptop Case! Not 100% foolproof but better than nothing!

Identify Files to Save

It is important to identify the essential files that you want to keep. The majority of your files are most likely located in the Documents folder of your Macintosh HD or on your Desktop. But since files can be stored anywhere, you will need to locate all of the files you want to save and move them to a central location for easy transfer.

How to Back UP Your Files.....

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Exporting and Importing Web Browser Bookmarks/Favorites
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iCal 5.x: Back up or restore calendars and reminder lists
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Google Drive - Backup Your Files
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Google Drive - Restore Your Files
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You should keep backup copies of your important and irreplaceable files.
"There are many options when doing this, and examples include:
  • saving or "burning" files to a CD (this won't work for the new MacBook Air - no CD drive!)
  • copying files to a second hard disk or partition in the same computer
  • copying files to a BIG FLASH Drive or other removable media

Regardless of which method(s) you choose, you should store at least one copy of your backup outside the computer to guard against common risks such as theft or power issues, including lightning. You may also wish to store a copy of important data at a second site to guard against property destruction, such as fire and natural disasters.

Tired of Reading?

YouTube video instructions

Often you need to back up more files than you can fit on a single piece of storage media (such as a CD-R). When this is the case, you may spread the files across more than one disc, but be sure that you note the original location so that you can restore them later. For example, if you had 600 MB in the Movies folder of your Home directory but only 300 MB of other files, you could burn one CD-R of your movies and put all other files on a second disc. If you have many users on the computer, you may need to save each user's Home directory on a separate disc. To see how much data you have stored in a folder, select the folder in the Finder, then choose Show Info from the File menu. If frequent and convenient backup of large amounts of data is important to you, you may wish to purchase an external hard drive. This may allow you to avoid burning multiple discs on a regular basis.

How big is your folder?

NOTE: You can determine the size of a folder by selecting the folder, Control > Click, and select Get Info. While you can transfer multiple files/folders to a USB Drive or CD/DVD, the total size of the folders cannot exceed the storage capacity of the drive or disk.
Backing Up Your Files

Using a USB Flash Drive

A USB drive is a small self-powered drive that connects to your computer directly through a USB port and is also referred to as jump drive, flash drive, thumb drive, or memory stick. USB drives come with varying amounts of memory. Make sure that your USB drive has enough space to copy all your files onto it. Two gigabytes (GB) of storage should be sufficient for most people unless you have pictures, music, or movies to backup.This section describes how to back up your files to both the USB Flash Drive and to CDs or DVDs. Insert the backup device as described using one of these two methods.

1. Insert the USB drive directly into an available USB port on your Mac.
2. Drag the documents & folders into the flash drive

Once your Mac detects the USB drive, an icon will appear on your Mac desktop. Double-click on that icon to open the drive.
NOTE: Your USB ports may be located in the back or on the side of the Mac. A USB drive only fits in one way, and you may need to turn the drive to make it fit. The majority of USB drives are plug-and-play. Once inserted into the USB port, your computer should recognize it immediately. If your USB drive is not recognized, remove it and try inserting it again.

Burning a CD/DVD -- NOT recommended for new MacBook Air
1. Follow the directions on our Wikipage:
Burn Baby Burn (see or click on the graphic)

Transferring Your Files to Your New Computer

Transfer Files from Your Backup Device to a Mac
1. Insert your USB drive into the USB port or CD/DVD into the CD/DVD drive. An icon will appear on the desktop. Double-click the icon to view the content of your backup device.
2. Select any files or folders you want to copy from the flash drive. NOTE: To select more than one file, press and hold the APPLE/Command key while clicking on the desired files. To select all files, select Edit > Select All from the menu bar.
3. Drag the selected file(s) to the Documents folder in Finder.
4. Click and drag the backup device icon from the desktop to the Trash on the dock. Note how the Trash icon changes to an Eject icon. When the Eject icon returns to a Trash icon, remove the USB drive or CD/DVD.

Exporting Bookmarks

You may have bookmarked websites that you will want to access after moving to your new computer. Bookmarks reside on the Internet browswer on the local machine. Therefore, if you want to use your bookmarks on your new computer you will need to Export the bookmarks from your Internet browswer and then Import the bookmarks into the new browswer. This section will provide instructions for Firefox and Safari.


1. Go to Bookmarks > Organize Bookmarks
2. The Bookmark Library window will open. From the library window select the import and backup menu icon (Star icon) and select Export HTML…
3. Select the location where the bookmark file will be saved. Select Save.


1. Go to File > Export Bookmarks…
2. Select the location where the bookmark file will be saved. Select Save.

Other Items to Back-up


1. Open iCal. Select File >Back up iCal. Select the location where the file will be saved.





Deauthorize iTunes

NOTE: If you have authorized your computer to be able to access your iTunes account on other computers, open iTunes. Go to Store > Deauthorize This Computer… and sign out of your iTunes account.

i got this from.....